About the Role
Marcy Miller, an entrepreneur and the visionary behind Pure Placid and The Maple Shop, is seeking a highly organized and proactive Executive Assistant. This role is ideal for someone who thrives in a fast-paced environment, is tech-savvy, and has a passion for organization and creativity. As Marcy’s Eecutuve Assistant, you will play a pivotal role in streamlining operations and enabling her to focus on her mission of helping others claim their calm.
Key Responsibilities
1. Email Management
* Monitor and organize inboxes.
* Respond to inquiries, flag urgent matters, and draft professional correspondence.
2. Inventory Management
* Oversee inventory for the warehouse and The Maple Shop.
* Track stock levels, coordinate with suppliers, and manage product restocking.
3. Calendar Management
* Schedule and manage appointments, meetings, and deadlines.
* Ensure the calendar is up-to-date and conflicts are resolved efficiently.
4. Travel Coordination
* Research and book travel arrangements, accommodations, and itineraries.
5. Errands
* Handle light errands, such as picking up supplies or mailing packages.
6. Social Media Management
* Assist with creating and scheduling social media posts.
* Engage with followers and monitor analytics.
7. Shopify Store Management
* Update product listings and manage promotions.
* Monitor orders and coordinate shipping logistics.
8. Light Bookkeeping & Payroll
* Track expenses, prepare financial reports, and process payroll.
* Support tax preparation and maintain financial records.
9. Wholesale Management
* Communicate with wholesale clients.
* Process wholesale orders and manage relationships.
Additional Recommended Duties
- Event Coordination
: Organize events, promotions, or product launches.
- Customer Service Support
: Respond to customer inquiries or concerns when needed.
- Project Management
: Assist with ongoing projects, ensuring deadlines are met.
- Content Creation
: Help write newsletters, blog posts, or marketing materials.
- Vendor Liaison
: Manage relationships with vendors and service providers.
- Administrative Tasks
: Maintain documents, prepare reports, and streamline workflows.
Qualifications
- Strong organizational and time-management skills.
- Proficient in Microsoft Office, Google Workspace, and Shopify.
- Familiarity with social media platforms and basic graphic design tools (e.g., Canva).
- Experience in inventory management and bookkeeping software.
- Excellent written and verbal communication.
- Ability to handle sensitive information with confidentiality.
Preferred Skills
- Experience in retail or e-commerce.
- Knowledge of payroll systems and financial software (e.g., QuickBooks).
- Creativity in social media and content marketing.
Why Join Us?
- Be part of a mission-driven business focused on helping others.
- Work in a dynamic and supportive environment.
- Opportunities for growth and professional development.